What is Payroll Software?

Payroll software can be used to standardize the way a company handles the calculation and processing of its payroll. It can be used not only to calculate money due to employees, but also to provide for the easy keeping of accurate records. Essentially, these programs can help to streamline the entire process, making the task of processing payroll less time-consuming and cumbersome.

Some companies choose to outsource their payroll requirements, and while this is a viable alternative, many companies find that keeping processing in-house by using software is more practical. Doing so offers a high level of flexibility, affording businesses the ability to make changes with relative ease and to keep records maintained according to their unique needs. Even such things as reimbursing employees for expenses may be easier when payroll software is used.

There are many types of payroll programs from which to choose. Some software packages allow users to print checks or pay employees via direct deposit. Others are capable of interacting with human resource files, allowing the user to move forward with payroll tasks without entering vital human resource information into the new application.

Payroll software can be used to make quick work of calculating the necessary regional, state, or national deductions. Instead of doing such calculations by hand and risking unfortunate errors, the user can allow the program to handle the math. Many applications can even handle important tax season forms, helping companies to make sure their employees receive their W-2s on time.

Some companies choose to use this software in conjunction with professional payroll services. A company might decide to use the software to handle the information and reports an outside service might need to process the company’s payroll. Using the program lowers the risk of human error or of something going wrong within a pay period, even if a vital administrative employee is out sick at the end of a pay period. The software can be used to send the pertinent information to the payroll service automatically, taking pressure off administrative staff to get payroll reports in on time.

When selecting payroll software, companies should keep in mind that not all programs are created equal. Some offer more flexibility than others, and as the need for changes can come up unexpectedly, shoppers may find that it's better to purchase software with the highest level of customization possible.